Exhibit at the 2017 NADSA Conference

EXHIBITS—Deadline August 1, 2017

Space is available on a first-come, first-served basis. We encourage you to act quickly. Exhibit space sells out!  This opportunity is a way for you to showcase your business, materials, and services. Please note that certain spaces are available only to Sponsors. Spaces are $650 each.  If mailing in your fee, please remit to:

National Adult Day Services Association
11350 Random Hills Road, Suite 800
Fairfax, VA  22030

  • To reserve space, fill out a Sponsor/Exhibit Application Form and submit with the full payment for your registration
  • Each exhibit reservation includes one complimentary conference registration, admission to the Grand Opening Reception, and all conference sessions, as well as one admission for all scheduled meal functions over the course of the conference
  • Many of the sponsorship levels include complimentary exhibit space and additional benefits.  Consider becoming a sponsor to maximize your resources!

Exhibit Dates/Hours

  • Tuesday, September 26: 8:00 AM—5:00 PM and Wednesday, September 27 8:00 AM- 1:00 PM

Booth Placement
All efforts will be made to locate exhibits in the mainstream of the conference meeting space to maximize interaction with conference attendees, while minimizing adjacency of businesses with similar products.  Booth assignment will be determined on a first-come, first-served basis.

Set-up hours for exhibitors are Monday, September 25 from 3:00 PM—5:30 PM and Tuesday, September 26 from 7:00AM. Exhibits open on Tuesday, September 26 at 7:30 AM.  The last session ends at 1:00 PM on September 27. All exhibits must be removed by the close of the conference.

Exhibit Area
All efforts will be made to locate exhibits in the mainstream of the conference meeting rooms to maximize interaction with participants.  Booths 6-12 are Sponsor Booths.  When you send in your booth registration, please send an email to 2017conference@nadsa.org with your first, second, and third booth selections.  Please only select Sponsor Booths if you are a Sponsor.   Booths are assigned on a first-come, first-served basis.  Click the following link to see the booth numbers and the layout of the Palm Court Ballroom:  PalmCourtBallroom

Display
The display fee includes a skirted 6’ table and two chairs. If you plan to display a banner, it must fit within your space.  Any necessary services or equipment such as audio visuals, extension cords, etc. must be supplied by the exhibitor, or arrangements made ahead of time to rent such items from The Vinoy St.Petersburg by the exhibitor, and must be indicated on the Sponsor/Exhibit Application Form.  We encourage you to provide complimentary giveaways, materials, resources or hold drawings at your exhibit.

Sales/Handouts
Cash sales are allowed except for food and beverages.  Sales are subject to Florida sales laws.  This applies to any sale of cash or contract that is completed at the show.  No latex or helium balloons or potentially dangerous or nuisance items may be handed out.

Electricity
Electrical outlets will not be provided unless you request/order them in advance on the Sponsor/Exhibit Application Form.  There will be a charge of $60 per day per outlet requested.  Please indicate your electrical service needs on your Sponsor/Exhibit Application Form.  Payment should be made directly to NADSA prior to the event.

Internet Connectivity
Contact us directly regarding internet connectivity needed through hard lines or wireless. Complimentary wireless is only available in all guest rooms.

Confirmation
Your business will be confirmed as an Exhibitor upon the receipt of your check or credit card information with the Sponsor/Exhibit Application Form.  You will be included in the Exhibitor list in the conference program provided your form and payment are received by September 12, 2017.

Cancellation/Release
All rental space assigned and/or contracted for an Exhibitor who cancels will cause forfeiture of all deposited monies and fees.  For any and all Exhibitors who have contracted space and do not show up at the event, all monies will be forfeited.  Any and all Exhibitors who have contracted for space and have not paid for the show prior to show date will not be allowed to set up until payment is made.  Any and all Exhibitors who have contracted space and do not show up at the event are responsible for the registration fees.  An Exhibitor who registers and shows but fails to pay will not be granted space at future NADSA events until a penalty charge has been paid to NADSA.

Materials to be Shipped
No shipments will be received at the hotel prior to September 21, 2017.  Storage space is very limited.  Exhibitors will be responsible for transporting, unloading, and setting up their own materials on site.

Materials should be shipped to:

NADSA Conference September 25-27, 2017  [your name]
The Vinoy St. Petersburg Resort & Golf Club St. Petersburg, FL 33701
Box # of #

Be sure to clearly indicate the information on the front of EACH package.

Questions?  Call Donna Hale 1-877-745-1440