Exhibit at the 2018 NADSA Conference

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EXHIBITS—Deadline September 24, 2018

Space is available on a first-come, first-served basis. We encourage you to act quickly. Exhibit space sells out!  This opportunity is a way for you to showcase your business, materials, and services. Please note that certain spaces are available only to Sponsors. Spaces are $675 each.  If mailing in your fee, please remit to:

National Adult Day Services Association
11350 Random Hills Road, Suite 800
Fairfax, VA  22030

  • To reserve space, click here
  • Each exhibit reservation includes one complimentary conference registration, admission to the Welcome Reception, and all conference sessions, as well as one admission for all scheduled meal functions over the course of the conference
  • Many of the sponsorship levels include complimentary exhibit space and additional benefits.  Consider becoming a sponsor to maximize your resources!

Set-up Dates/Hours: 

  • Thursday, September 27 3:00 PM—5:30 PM and Friday, September 28 from 7:00 AM – 7:30 AM.  All exhibits must be removed at 12:00 PM on Saturday.

Exhibit Dates/Hours

  • Friday, September 28:  7:30 AM— 8:00 PM and Saturday, September 29  from 7:30 AM- 12:00 PM

Booth Placement
All efforts will be made to locate exhibits in the mainstream of the conference meeting space to maximize interaction with conference attendees, while minimizing adjacency of businesses with similar products.  Booth assignment will be determined on a first-come, first-served basis.

The display fee includes a skirted 6’ table and two chairs. If you plan to display a banner, it must fit within your space. Any necessary services or equipment such as audio visuals, extension cords, etc. must be supplied by the exhibitor, or arrangements made ahead of time to rent such items from The Hyatt Inner Harbor by the exhibitor, and must be indicated on the Sponsor/Exhibit Application Form. We encourage you to provide complimentary giveaways, materials, resources or hold drawings at your exhibit.

Cash sales are allowed. No selling of food and beverages permitted. Sales are subject to Maryland sales laws. This applies to any sale of cash or contract that is completed at the show. No latex or helium balloons or potentially dangerous or nuisance items may be handed out. Exhibitors are responsible for paying in their own sales tax.

Electrical outlets will not be provided unless you request/order them in advance, an order form will be emailed to you once you reserve your booth space.  There will be a charge per day per outlet requested.

Internet Connectivity
Contact us directly regarding internet needs via hard lines or wireless. Complimentary wireless is only available in some public areas.

Your business will be confirmed as an Exhibitor upon the receipt of your check or credit card information with the Sponsor/Exhibit Application Form. You will be included in the Exhibitor list in the conference program provided your form and payment is received by September 12, 2018.

All rental space assigned and/or contracted for an Exhibitor who cancels will cause forfeiture of all deposited monies and fees. For all Exhibitors who have contracted space and do not show up at the event, all monies will be forfeited. All Exhibitors who have contracted for space and have not paid for the show prior to show date will not be allowed to set up until payment is made.  All Exhibitors who have contracted space and do not show up at the event are responsible for the registration fees.  An Exhibitor who registers and shows but fails to pay will not be granted space at future NADSA events until all charges have been paid to NADSA.

An exhibitor or sponsors’ presence at the NADSA National Conference indicates only that these companies, organizations, institutions or individuals sell products and services in the Adult Day Services arena.  Exhibitor or sponsor presence at the conference should not be construed as meaning that said exhibitor or sponsor is affiliated with, approved by or endorsed by NADSA.  Conference attendees should confer with their respective advisors and consultants concerning the products and services they choose to use in their business, and make such decisions at their own risk.  NADSA makes no claims or representations concerning those products and services, and expressly disclaims all warranties, both express or implied, with respect to the merchantability and/or fitness for any particular purpose of any product or service available through NADSA Conventions, exhibitors, advertisers or sponsors.

Non-Solicitation at the NADSA Conference
NADSA maintains a policy that any direct sale of products or services at the NADSA conference outside of the Exhibit Hall is expressly forbidden. Exhibitors may make sales at their booth during designated hours, and are solely responsible for filing any and all sales tax or other reports required by state law.

Materials to be Shipped
No shipments will be received at the hotel prior to September 23, 2018. Storage space is very limited. Exhibitors will be responsible for transporting, unloading, and setting up their own materials on site.

Materials should be shipped to:

NADSA Conference September 27-29, 2018 [ your name]

The Hyatt Inner Harbor
300 Light St.
Baltimore, MD  21202
Box # of #

Be sure to clearly indicate the information on the front of EACH package.

Questions?  Call Donna Hale 1-877-745-1440




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